How Come All of My Margins Are Messed Up When I Upload a Word Doc to My Google Drive

Please Note: This commodity is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later on version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for afterwards versions of Word, click here: Losing All Formatting in a Document.

Losing All Formatting in a Document

Emily has a concern well-nigh how she keeps losing document formatting. Every time she highlights a department of text so changes the font or margin alignment, Discussion changes the whole certificate into that new font or margin.

Before explaining how to fix this, it is necessary to do a bit of a review about how formatting is handled in Word. In general, in that location are two types of formatting in Give-and-take: implicit and explicit. Implicit formatting, which is formatting done past "default," is implemented through the apply of styles. Explicit formatting is done through the use of formatting commands, such as those found on the toolbars, in the menus, and in various dialog boxes.

All default formatting in Word begins with styles. You can't get away from them; they are ever there, fifty-fifty if y'all try to ignore them. If you change what is within the definition of a fashion, then you've inverse the formatting practical across all paragraphs or characters that use that style. If you lot create new styles, you are creating new "default" formatting that can exist applied to various elements of your document. If you endeavour to ignore styles, then virtually, if non all, of your paragraphs use the Normal fashion.

Whatever explicit formatting you exercise is always done as an overlay to the underlying style-based formatting. For case, if you lot select a few words in a paragraph and then click the Bold tool, the selected text is formatted as bold, only yous haven't removed the style that controlled how the text was originally formatted. Yous tin't remove it; you lot can only override it.

Word as well makes it possible for explicit formatting to not just override the implicit formatting, but to become the implicit format. This happens because Give-and-take can "blot" explicit formatting changes into the underlying manner. When this occurs, any other document elements that used that style automatically change to reflect the newly applied format.

This behavior (of absorbing explicit formatting into the underlying style) actually muddies the h2o for people just learning how Give-and-take handles formatting. Suddenly, local formats tin exist propagated globally, and that results in what appears to be strange beliefs on the office of Word.

How to solve the problem? Turn off the setting in Word that causes explicit formatting to exist absorbed into the underlying styles. Y'all do that by following these steps if you are using Word 2002 or Word 2003:

1. Cull Styles and Formatting from the Format bill of fare. Give-and-take displays the Styles and Formatting task pane.
2. Hover the mouse arrow over the style you desire to modify. A drib-down pointer should appear at the correct of the mode name.
3. Click the drop-down arrow and choose Alter. Word displays the Change Way dialog box. (See Figure ane.)



Figure one. The Modify Style dialog box.

4. Clear the Automatically Update cheque box.
5. If the style is stored in a template (it is not divers just for the current certificate), then I find information technology a good idea to cull the Add together to Template bank check box.
6. Click on OK.

Finally, follow these steps if you are using Give-and-take 97 or Discussion 2000:

1. Choose Style from the Format menu. Word displays the Style dialog box.
2. Select the style you want to change, and so click Modify. Word displays the Modify Style dialog box.
3. Articulate the Automatically Update cheque box.
4. If the manner is stored in a template (information technology is non divers only for the current document), then I notice it a good idea to choose the Add to Template check box.
5. Click on OK.

That's it; that's how yous stop Discussion from applying the explicit changes to the underlying fashion. Of course, if yous've inadvertently changed styles earlier (because the Automatically Update check box was selected), then you'll need to go back and change the style definition then that text appears every bit you want it to. Y'all'll also demand to go through and perform these same steps on any other styles in the template or certificate.

WordTips is your source for cost-effective Microsoft Discussion grooming. (Microsoft Word is the nigh popular word processing software in the world.) This tip (93) applies to Microsoft Discussion 97, 2000, 2002, and 2003. Y'all can detect a version of this tip for the ribbon interface of Discussion (Word 2007 and later) here: Losing All Formatting in a Document.

Writer Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized writer. He is president of Sharon Parq Associates, a computer and publishing services company. Larn more than about Allen...

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